5 tips to improve the way you use Google Drive


Google Drive is a powerful cloud storage solution, but over time and with the right knowledge, it can become an indispensable productivity tool for anyone, from students to business professionals. Google Drive tips and tricks Google Drive has a lot of features and tools, and it takes a while to use it regularly to figure out what works best for your needs.

Google Drive

Here are 5 tips you should know when using Google Drive:

1. Google Drive integration with Gmail

If Gmail is your main email client, you need to know that Google Drive offers full integration with Gmail.

When you want to compose an email in Gmail, you can attach a file from Google Drive, by clicking the Google Drive icon in the toolbar at the bottom of the screen.

Gmail also makes it easy to upload files to Google Drive, by pointing your mouse over the file, you will see two options to either download it or save it to a drive, all you have to do is click the Google Drive icon and choose the file.

2. Access files offline

Another useful tip is that Google Drive enables you to view and edit previously downloaded files without having to be connected to the Internet, while you can always download files or folders directly to your device for offline access.
Offline mode allows you to view and edit documents, Google Sheets, Google Sheets, and Google Slides, with any changes syncing automatically when a connection is available again.

To be able to turn on the offline mode, go to your Google Drive account and click on the settings gear icon located in the upper right corner of your screen, a list of options will appear, and then click on the Settings option.
Once you have entered the settings, scroll down to the Section Offline mode and turn it on by checking the box next to Offline, as shown in the following image:

Google Drive

3. Convert files to Google Drive format

Google Drive supports many file types, so if you want to edit one of your files in Google Drive, you'll first need to convert it to the Google Drive format, which allows you to easily share the file with others and unlock tools so you can collaborate with others in real-time.

The file types that can be used in the Google Drive format are:

  • Text documents .doc, .docx, .html, .txt, .rtf, .pdf.
  • xls spreadsheet. and xlsx. and ods. and csv.
  • Presentations .ppt, .pps, .pptx.

To be able to convert a file to Google Drive format, all you have to do is right-click on the desired file, a list of options will appear, click on the “Open with” option, and then click on the suggested application. For example, if you have a Microsoft Word document, you will be able to convert it to a Google Doc.

4. Google Drive apps and services

There is a lot to explore and talk about on the topic of how Google Drive works with other Google apps and services.

The core Microsoft Office suite is already covered in Google Drive, Docs, Sheets, and Presentations, which can be understood as alternatives to Microsoft Word, Microsoft Excel, and PowerPoint.

 While most users are happy to use these apps, Drive also supports and integrates with other Google services like Google Jamboard.

Google's desktop suite is great on its own, but you can make it more relevant to your needs with the add-ons that you can offer.

There are many useful add-ons to help you get more done with Google Docs, Sheets, Slides, and Forms. To explore these add-ons, simply open or create any file, go to the add-ons in the toolbar at the top of your screen, and visit the Chrome Webstore to see what's available.

5. Integration of Third-Party

Applications In addition to add-ons, Google Drive is designed to work seamlessly with hundreds of third-party applications that will allow splitting and merging PDFs, digitally signing documents, creating graphs, and more, all from within Google Segment.